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Do any of your employees qualify for statutory sick pay?

June 11, 2015 by Lyn Lulham

Do any of your employees qualify for statutory sick pay?

  • Have they been absent for 4 or more days?
  • Have they started working for you yet?
  • Have they notified you within the terms of their contract?
  • Are they earning at least the lower earnings level of NI?

All of the above criteria must be met for an employee to qualify for SSP. However did you know that if an employee is absent due to illness and is then absent again within 8 weeks, these periods of illness are treated as linked? Even if they are not for the same illness, the SSP rules still apply.

For more information on SSP (Statutory Sick Pay) or our payroll solutions, feel free get in touch with us. Alternatively for more detail on SSP and linked PIW’s (Period of incapacity to work) visit our client area page.

JSO Networking Events

September 18, 2013 by jso

We were pleased to host a free Networking Coffee morning at our offices on 10th September – and it was such a success that we will be holding them bi-monthly from now on! The feedback from attendees was fantastic and we’re thrilled that everyone found the event so beneficial.

The coffee mornings are a great way to meet other like-minded local business people in an informal and friendly setting. We will have a special guest at each session, as well as home made cakes, tea, coffee and hot chocolate.

The next Networking Coffee morning is coming soon! Keep an eye on our blog for more details.

The new Pensions Law affects your business – Part II

August 27, 2013 by jso

Last week, Part I of our Pensions Law blog introduced you to the new Automatic Enrolment legislation that is being introduced in stages over the next four years for all businesses that have at least one UK worker in the UK with a minimum of £9440 per annum in qualifying earnings. We discussed the mandatory staging dates as well as gave you some insight into choosing a pension scheme for your company.

Keep reading for Part II, and remember, automatic enrolment doesn’t have to be complicated or time consuming for your business. JSO have teamed up with an IFA so that we can best advise our clients at the appropriate time and we’ll also deal with all of the extra data processing that is required.

Registering with the Regulator

You are legally obligated to register with the Pensions Regulator and provide them with certain information about auto enrolment within your business, including the number of people you’ve enrolled, how many people were already in a pension scheme with you and which scheme you’ve chosen for your business. You must provide exact numbers and details and this must be done within four calendar months of your staging date or you could be fined.

How to Make Contributions

There are several different types of contribution schemes but most will require an employer to pay a minimum of 8% of the employee’s qualifying earnings – this includes at least 3% from the employer and in many cases, 1% of Government tax relief.

Opt-out and Opt-In

Employees do have the right to opt out of the pension scheme chosen by your business and if this is within one month of enrolment, they must be paid back any contributions deducted from their pay. Likewise, employers are obligated to put certain other workers, besides eligible jobholders, into a pension scheme if these employees ask – more information will be available about this soon.

It is important to remember that employees’ decisions to opt in or opt out should be made without influence from the employer.

Record Keeping

Complete and accurate records must be kept about your workers and their pension scheme for a minimum of six years in most cases. Records can be kept electronically or on paper but must be legible and available if regulators ask to see them. You will also need to keep information on the ages and earnings of each of your employees.

Communicating the Changes to Staff

It is important that you inform your employees about all of these changes and how they will be affected by them – it’s the employer’s duty to provide the right information at the right time and to ensure that it is complete and correct. The information must be provided in writing, which can include email. As the information will most likely include personal data and details, you should write to each worker individually. There will however be certain updates that you can provide generically, for example, joining packs or information about employees’ rights to opt in.

If you would like to discuss how the changes are going to affect your business, call us now.

Remember, we will take all the time, effort and confusion OUT of automatic enrolment for your business – telephone us now on 01892 770612.

The new Pensions Law affects your business – Part I

August 20, 2013 by jso

If you have at least one UK worker then you need to be ready for the new Automatic Enrolment Pensions Law which is being introduced in stages over the next four years.

Your business will be allocated a ‘staging date’ and from this period onwards, you are required by law to automatically enrol all eligible workers into a workplace pension and make contributions on their behalf. You will also need to register with The Pensions Regulator as well as provide your workers with information regarding the changes and how they will be affected. If you already offer a pension scheme, then you are obligated to ensure that it is fully compliant with the changes.

Automatic enrolment doesn’t have to be complicated or time consuming for your business. JSO have teamed up with an IFA so that we can best advise our clients at the appropriate time – not only will we be providing you with your staging date, but we’ll also deal with all of the extra data processing that is required.

In the meantime, we’ve put together some key information on automatic enrolment in our two part blog. Keep reading for Part I and check back next week for Part II.

Staging Dates

Automatic enrolment commenced in Oct 2012 and its introduction will continue over the next four years. The size of your business determines when your staging date will be. You can bring forward your staging date but you can’t delay it.

Eligible Businesses

If you have at least one worker aged between 22 and the State Pension age with at least £9440 per annum in qualifying earnings and works in the UK, you are obligated to comply with these changes. You will need to formally assess every one of your employees to determine whether they are ‘eligible jobholders’.

Choosing a Pension Scheme

Employers will need to select a pension scheme for their eligible jobholders and this could be an existing scheme already utilised by your business or a completely new scheme. It’s important to remember however that the scheme you choose must meet the strict criteria of the changes such as no barriers on age limits or probationary periods and no need for staff to provide extra information about themselves or opt in individually. One option is the National Employment Savings Trust (NEST) which was recently established by the Government to assist employers, including those with low to medium earners, to comply with the new automatic enrolment legislation. NEST is required to accept all employers who apply.

Next week, we’ll be providing information on

  • Registering with the Regulator
  • How to Make Contributions
  • Record Keeping
  • Communicating the Changes to Staff

In the meantime, if you would like to discuss how the changes are going to affect your business, call us now. Remember, we will take all the time and effort OUT of automatic enrolment. If you want to stay focused on the important parts of your business, telephone us now on  01892 770612.

RTI – Tax Code Confusion

June 17, 2013 by jso

If you’re confused by the PAYE tax code you’ve been issued by HMRC, you’re in the same boat as several thousands of others who have all been sent incorrect codes.

The issue has stemmed from the complexities of trying to synchronise employee records with HMRC records. Small errors on the Employer Alignment Submissions or Full Payment Submissions made to HMRC by employers means that taxable benefits aren’t being recognised and as such, an incorrect tax code is then issued.

Any employee not included in the submissions is classified as a departing member of staff however if subsequent submissions include this member of staff, they are regarded as a new staff member and issued a new tax code. Additionally, if any part of the form is incomplete with the missing information included in later submissions, the same problem occurs.

HMRC is advising all those affected to disregard their new code and continue using their old code, until the issues are fully resolved.

If RTI is costing you valuable time that you should be investing in other areas of your business, why not contact us to discuss how we can help you – phone 01892 770 612 or email lyn@justsimplyorganised.co.uk.

Follow us on Twitter and Linked In!

March 12, 2013 by jso

Keep up to date with JSO’s important information and industry news by following us on Twitter and Linked In.

@LynLulham                                    uk.linkedin.com/pub/lyn-lulham/17/99a/3b1/

The RTI clock is ticking…..

February 18, 2013 by Lyn Lulham

On 6 April 2013, HMRC is changing the way that employers have to report payroll information. It must be filed online on a weekly or monthly basis instead of by annual return – and there are significant penalties for non-compliance.

 

The rules apply to everyone

 

The new system applies to companies that have employees who earn less than the Lower Earnings Limit or are paid on a casual basis or annually. Even if you are one of the 20% of SMEs that don’t use a computer, you are still required to file your returns online at the appropriate times or face penalties.

 

Are you ready?

 

There is more to being ready than simply buying or updating your payroll software – some of the essential action needed BEFORE 6 April is the cleansing of your payroll data to ensure all records are accurate and complete, collection of extra data required by RTI and ensuring that you’re registered for PAYE Online. The first return, a ‘Full Payment Submission’ will then need to be made and going forward you will need to ensure that every payment of earnings is reported on or before the date of payment.

 

JSO clients can rest easy!

 

We have invested in the new software necessary to be compliant with Real Time Information and will deal with every aspect of RTI for you, ensuring as minimal disruption to your business as possible.

 

Do you know of anyone we can help?

 

We would like to help as many businesses as possible with RTI and as such, we’re offering new clients a 20% reduction on the payslip cost for the first 3 months.

 

And existing clients who refer someone new to us are eligible for a voucher – details on our website.

 

 

Penalties Re: Late VAT Returns

February 13, 2013 by Lyn Lulham

 

VAT Returns are due on 28th February!

 

HMRC have recently launched the ‘VAT Outstanding Returns’ campaign as an opportunity for you to bring your VAT Returns and payments up to date – you will need to submit them online and make any payments electronically. The campaign is targeted at businesses that are registered for VAT but still have one or more returns to complete.

 

HMRC will be pursuing as many as 50,000 businesses that have been identified as not having made a VAT Return by the due date and they may carry out checks into your tax affairs or use legal powers to get detailed information about your business and its finances.

 

Submitting your VAT Returns by 28th February will ensure that you face lower penalties than if you don’t come forward voluntarily. By not completing and submitting your VAT Returns by the due date, you run the risk of:

 

  1. Surcharges and penalties on top of the VAT you already owe
  2. HMRC estimating what you owe, which may result in you paying more than is actually due
  3. A criminal investigation into your business and its finances

 

Just Simply Organised are here to help! If you have any business colleagues or contacts that may need assistance with their VAT returns, please tell them to get in touch today.

 

Just Simply Organised Team

Are You Ready for RTI?

December 24, 2012 by Lyn Lulham

 

Are you ready for Real Time Information?

In April 2013, HMRC is changing the way that employers have to report PAYE.

What’s changing?

Real Time Information requires that your payroll information must be filed online on a weekly or monthly basis instead of by annual return. This information will be linked to the new Universal Credit system of benefits, so your employees should be made aware of this when the time comes. This applies even if you have employees on your payroll who earn less than the Lower Earnings Limit or are paid on a casual basis or annually. 

Can JSO still provide my payroll service?

We have invested in the new software necessary to be compliant with Real Time Information and will support you through this change to ensure as minimal disruption as possible. To process your payroll, we will need your employees’ full details, so please remember to use the New Starters Form on our website to ensure that we hold the complete and correct information for all new employees.

What do I need to know now?
We will be contacting all our clients to provide information about the Real Time Information change so make sure you look out for our correspondence.

 

There are several important points to note:

 

A specific filing date will be issued to everyone running a payroll – it will be impossible to deviate from this date and there will be penalties involved for non-compliance.

Once the payroll has been filed, no alterations will be possible.

 

If you have any questions, please don’t hesitate to get in touch and if you know of anyone who would appreciate learning more about our payroll service, please ask them to contact us at info@justsimplyorganised.co.uk.

 

 

Just Simply Organised new client area on website

July 13, 2012 by Lyn Lulham

We have just added a new page to our website for password protected client login. This will be an area where we will putting various forms/downloads for our clients to make life easier in the running of their business. At the moment it has some payroll forms in pdf and word documents which can be filled in and sent back to us via the website. We will be adding to these documents on a regular basis so keep checking to see how we can help you in other areas.

 In order to obtain your personal login details, please call the office and we will then email them to you. Once you login the first time you can change the password to a more memorable one for you and don’t worry if you forget it as it is very easy to obtain a new one!

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