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Christmas Opening Hours

November 20, 2019 by JSO

Christmas Opening Hours          

Just Simply Organised will be closed for our annual Christmas break from 12 noon Tuesday 24th December 2019 to Thursday 2nd January 2020 9.00 am.

Please see the below important information regarding the processing and filing of payrolls in December.

If your payroll stays constant each month, it will be processed during the week commencing 9th December; if you have any adjustments or additions to make to your salaries in December, please could we have the information before this date. Please remember that any bonuses, etc. must be processed through the payroll and cannot be paid separately.

If you advise us of your payroll requirements each month, please can we have the information as early as possible in the month and no later than 10am on Friday 20th December*.   This will ensure that we have sufficient time to process, email you for confirmation and file before the Christmas break.  We will prioritise sending payslips to all clients so that the figures are available for paying employees and reports will follow as soon as we are able.

*We can take a limited number of payrolls for processing on Monday 23rd December; please contact us to book in your payroll for this day if required.  No payrolls can be processed on 24th December.

If these deadlines pose a problem for you, please do let us know so that we can accommodate your payroll and file with HMRC on time.

Can we take this opportunity to wish all of our clients a very Happy Christmas and a prosperous and peaceful New Year.

Thank you for your help and assuring you of our best attention at all times.

Making Tax Digital Update

November 8, 2019 by JSO

Help Us to Help You with accurate MTD VAT returns

From October 2019, any businesses which were previously deferred from having to comply with Making Tax Digital (MTD) for VAT will have to file their returns in line with the new rules.  At the outset of MTD, HMRC announced a deferral period for business which fell into certain categories (see the link below):

www.gov.uk/government/publications/making-tax-digital/overview -of-making-tax-digital

Switching to digital accounts feels like an unnecessary hurdle for many small businesses.  Just Simply Organised are bookkeeping specialists and are more than happy to transform your box of paperwork into accurate, reliable accounts, enabling the filing of comprehensive VAT returns, which are fully compliant with MTD rules. MTD does not only mean that returns have to be filed digitally, it requires that clients have a full digital record of all transactions.  We can help you with the transition from manual spreadsheets to digital accounts, taking away that admin burden and allowing you to get on with running your business.

It is very tempting to think that photos of receipts and invoices will suffice, but do remember that HMRC still ask for hardcopy paperwork in the case of an investigation.  Even if you use software where you can transfer photos of receipts directly into the software, you often still have to log in and make the relevant entry manually and the photo is kept alongside this entry; just taking the photo is not enough – the relevant bookkeeping entry still has to be made.

Once we are filing your VAT returns under HMRC’s new Making Tax Digital regulations, it is important that we have all paperwork for the quarter.  When we file your VAT return, we have to sign a declaration which confirms that the submission is a true and accurate account of all of the transactions in the relevant period.  Just Simply Organised cannot do this if we are aware that we are missing some paperwork and, therefore, have no choice but to post the missing item to director’s loan or drawings as appropriate.  This means that the item will not be an allowable expense for tax or VAT purposes.

It is, therefore, very important that you are able to let us have all invoices and receipts which are dated in the quarter; please note that it is the actual date of the paperwork, not when the item was paid that is important.

We are increasingly finding that businesses are using other payment platforms such as Amazon, Paypal, Ebay etc. for business purchases.  We will need all of the paperwork relating to these online transactions, which must be in the name of the business, if a Limited Company, or the owner of the business in respect of a sole trader or partnership.  We are repeatedly having to request that clients revert to the supplier to obtain a revised VAT invoice in the correct name. Why not take a little time today to set up accounts in the business name with the platforms you use most often?

Please help us to help you by letting us have all of your paperwork for the period and responding to any queries as soon as you are able.  Thank you.

All content provided in this blog is for information purposes only. The owner of this blog makes no representations as to the accuracy or completeness of any information on this site or found by following any link on this site.

Top 3 questions from employees regarding Auto-Enrolment (Workplace) Pensions.

November 1, 2019 by JSO

 

The top 3 questions that employees are asking their pension companies are:

 

  1. What is re-enrolment and what does it mean if I have been re-enrolled?
  2. How do I track down my lost pension savings?
  3. Where can I find out more about my Online Pension account – viewing my annual statement, updating my details and nominating my beneficiaries?

 

If your employees are asking you these questions, Just Simply Organised can help.  We are an experienced payroll bureau providing full payroll and Auto-Enrolment pension services to our clients.

 

All employees need to be encouraged to engage with their pension company via their online account so that they can administer their own pension account and keep track of their retirement savings.  1 in 5 people have lost track of a pension and it is important that employees recognise that it is their responsibility to administer their Auto-Enrolment pension pot, just as they would any other financial commitment that they have.

 

While Auto- Enrolment is the employer’s responsibility, Just Simply Organised have a pro-active approach to encouraging employees to engage with their Auto-Enrolment Pension, providing links to relevant website information via messages issued with their payslips, which are securely emailed to each individual employee.  We can also provide employer resources which can be displayed in the workplace to further employee involvement in their pension pot.

 

Please click on the attached link to find out more about tracing lost pensions.

 

https://www.moneyadviceservice.org.uk/en/articles/trace-lost-pensions-and-request-pension-forecasts

 

 

Be ready for the regulator’s inspections

The Pensions Regulator has been vigilant with their required inspections in recent months. With an unknown London-based company being fined £350,000 for not meeting their pension duties* – employers will need to be ready.

Darren Ryder, The Pensions Regulator’s Director of Automatic Enrolment, commented on the fine: “This case also demonstrates it’s vital to carry out both ongoing duties and re-enrolment correctly. We will take action to ensure that not only are staff put into a pension, but they continue to receive the correct contributions on an ongoing basis, that those who opt out are re-enrolled correctly, and given their right to start saving.”

It’s the employer’s responsibility to carry out their duties and provide the regulator with the evidence they require, but you don’t need to do this alone.  Just Simply Organised can help with this.  If we run your payroll and Auto Enrolment Pension, all of the required records are available.  If you are notified of a forthcoming inspection, please contact us in advance and we can provide the necessary information so that you have it all to hand.

 

*Source: The Pensions Regulator’s press release: Employer handed six figure fine for workplace pension failures

 

All content provided in this blog is for information purposes only. The owner of this blog makes no representations as to the accuracy or completeness of any information on this site or found by following any link on this site.

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